The County Clerk's Office records documents that affect title or interest to real property located in Lane County. When a document is received for recording it is checked for compliance with Oregon statutes. If a document cannot be recorded, it is returned to the submitter with an explanation of what needs to be corrected. As a document is recorded, an index is created and the image scanned for document retrieval.

This office is prohibited from:

• Giving legal advice;
• Helping fill out documents;
• Suggesting what types of documents to use; and
• Recording documents other than those specified by Oregon and Federal law.

First Page Requirements

The first page of each document submitted for recording must contain the following information (ORS 205.234)
If the information is not on the first page, an additional fee of $20.00 will be charged (ORS 205.327).      

Original Signature(s) – ORS 93.804(2)

All signatures and notary acknowledgements must be original.

Document Title(s) - ORS 205.236 and ORS 205.234(1)(a)

The type of transaction, clearly labeled.  A document may contain multiple titles.  Each title must be clearly distinguishable to enable the recording clerk to index the document in the appropriate record.

Names of the Parties - ORS 205.234(1)(b)

The names of all parties to the document.

Return To - ORS 205.180(4)

The name and address of the person to whom the document will be returned.

Consideration – ORS 93.030

The true and actual consideration paid.  Required on documents conveying or contracting to convey fee title.

Tax Statements – ORS 93.260

The address where tax statements will be sent.  Required on documents conveying or contracting to convey fee title.

Font and Paper Size Requirements – ORS 205.232

All text (typed, written, or printed) must be 10-point type or larger.  This requirement applies to all pages of the document.

Paper should be legal (8.5” x 14”) or letter (8.5” x 11”), but cannot be larger than 14 inches long and 8.5 inches wide and of sufficient quality for recording photographically (ORS 205.232).  We require a 1.5 inch tall by 4 inch wide space for our recording label on the first page of every document.

Non-Standard Fee – ORS 205.327

When a recordable document is presented for recording and it does not comply with the requirements of ORS 205.232 or 205.234, the document will be recorded, however, will be charged an additional $20 non-standard penalty fee.

Re-Recording – ORS 205.244

If a document is being re-recorded to make a correction, the following re-recording certificate text is required to be on the first page:

“Re-recorded at the request of ______________ to correct ____________.  Previously recorded in book __________ and page ___________, or as fee number ___________.”

Conveyances to Public Entities

ORS 93.808

All instruments conveying title or interest to the State of Oregon or to a county, city or other political subdivision in this state must include an indication of approval of the conveyance by the state or the political subdivision accepting title or interest.  As a matter of County policy, this requires the receiving entity to include a statement approving the conveyance, signed by an authorized signer.  The signature is not required to be notarized.

ORS 311.411

A certificate of taxes paid from the Lane County Assessor’s office is required to be attached to most instruments recorded to convey real property to a public entity. The certificate must be dated the same day it is recorded.